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ATTENTION STUDENT ORGANIZATIONS

New funding requests for the 2022-23 academic year are now closed. 

If your organization has remaining allocated Student Senate funding (line, Wednesday Night, or DEI), the deadline to submit purchase requests for this academic year is Monday, April 24th at 5pm. 

Please submit all requests on or before this date. Any late submissions will not be accepted. 
After this date, all 2022-23 academic year funding will no longer be available for use. 

If you have any questions, please reach out to the Student Senate Treasurer or Fund Development Director.

STEPS TO APPLY FOR WEDNESDAY NIGHT OR DEI FUNDING:

(Already approved for funding? Scroll to the next section)

  • Step 1: Review the Guidelines for Funding to ensure your organization meets funding requirements. 
  • Step 2: Apply for Funding 
    • Please complete the General Funding request form through Rock Chalk Central.
    • Please complete the DEI Funding request form through Rock Chalk Central.
    • This form will be linked above starting at the end of August 2023 for 2023-24 academic year requests. 
  • Step 3: Present to Councils and Full senate (2 meetings over a 2-week period) or DEI Fund Committee
    • ​If requesting more than $100, prepare a short 2-3 minute in-person presentation for Finance Council and Full Senate regarding the funding request.
  • Step 4: If Funding is allocated, please coordinate with the Student Senate Treasurer at senatetreas@ku.edu. If DEI Funding is allocated, please coordinate with Fund Development Director at senatefunddev@ku.edu. 

STEPS TO USE ALREADY ALLOCATED FUNDS:

For student organizations who have already been allocated funds, whether through the line-item process or during the school year, a purchase order form must be submitted before any funds can be used. This includes all expenditures, including office supplies, honoraria, equipment, advertising, etc. 

Student Senate Funding Rules

Forms for purchases:

  • W9.pdf: For Honorariums/Vendors
  • $100 of General Funding uses: 
    • Office Supplies from Staples website
    • Food from KU Dining must send an invoice prior to ordering

To make a purchase request using general funding, please coordinate with the Student Senate Treasurer at senatetreas@ku.edu. For DEI Funding, please coordinate with Fund Development Director at senatefunddev@ku.edu. 

Please include the Student Senate logo in any printed materials funded by Student Senate