The University of Kansas

Request for Funding

Student Group Available Funds

Name Description Application Due Date Apply
Wednesday Night General/Event Funding

Student groups are able to request funding for their organization or event. This fund will usually fund honorariums, supplies, and equipment. Organizations eligible for General Funding can use up to $100 for Printing, Promotional Materials, Office Supplies (Staples.com), and Food from the union.  

Every other Friday during the academic year

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Line-Item

Line-Item funding allows student groups to request Wednesday Night General/Event Funding in February and present in March for the following academic year. A great way to set the next officers for a smooth year!

2/10/22

The application will be available on 11/29/2021

Diversity Equity and Inclusion Fund (DEI Fund)

Fund used for events that foster an inclusive and multicultural environment for students and student events

Every other Friday during the academic year

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DEI Line-Item

Line-Item funding allows student groups to request DEI Funding in February and present in March for the following academic year. A great way to set the next officers for a smooth year!

2/10/22

The application will be available on 11/29/2021

Educational Opportunity Fund

Scholarships are administered by a University department, unit, or organization, and follow the guidelines of the University of Kansas Policy on Diversity of the Student Body. In addition, allocations must meet at least one (1) of the following criteria: 1)Academic scholarships and fellowships for both graduate and undergraduate students. 2) Need-based grants, including assistance in the areas of special expenses, such as childcare, or for students who have been historically underrepresented in higher education. 3) Salaries, grants, or scholarships for students participating in public and community service programs. 4) Salaries for students employed in campus student service programs such as tutoring, daycare, and peer counseling

2/1/2022

The application will be available on 11/29/2021

Environmental Advisory Fund

This Fund is the implementation of environmentally sound practices and improvements on campus that are important to the Student Body

As needed

Email: senatetreas@ku.edu

Safety Fund

Funds are to be used primarily for physical plant improvements, which are based on safety concerns

As needed

Email: senatetreas@ku.edu

Sports Clubs

Sport Club program is designed to serve the sporting interests of KU students, faculty, and staff. The program offers sports activities and opportunities for members of the university community.

As needed Rec Center
Pepsi Product or Funding As part of the agreement between the University of Kansas and Pepsi, two separate programs are available for University activities. Program Funding is designated each year for financial support of University programs and Pepsi Pepsi Product Requests are available as a form of support for University programs. see website

Product Requests

Program Funding

 

Student Senate funds each of its allocations out of the Student Senate Activity Fee, a required campus fee that each student must pay each semester. Since KU is a public institution, all allocations must follow state laws regarding the proper usage of fees. Here is a general breakdown of how funds can be used for student organizations during the Line-Item and Unallocated funding processes:

  • Student Senate can only fund student groups that are registered through the Student Involvement and Leadership Center.
  • Student Senate funding can only go to groups and events that are open to ALL students at KU.
  • Groups seeking funding cannot have academic requirements (enrollment in a school, GPA requirement, or more)
  • Groups seeking funding cannot have fees that keep people from participating in the organization.
  • Events must have an educational or multicultural value in order to receive funding.
  • Senate funding cannot fund: Food, T-Shirts, Travel Expenses for students, Reimbursements for items, Donations to 3rd Parties, Items worth $50 or more that cannot be kept in a locked location.

If you are requesting funding for any outside vendor (a speaker, performer, etc.), you will need to submit a completed W9 for your request to be heard.

My student group needs to apply for funding:

(Already approved for funding? Scroll to the next section)

  • Step 1: Set up a meeting with the Treasurer at least 4 weeks in advance:
  • Step 2: Present to Committee and Full senate (2 weeks) or DEI Fund Committee
    • Meeting dates for General or Event Funding: Fall 2021
      • ​If requesting more than $100, prepare a short 2-3 minute presentation for Finance Committee and Full Senate in-person. Any presentations with pictures and flyers help show that you are an active group on campus. (examples can be provided if requested)
Cycle Due Date Presentation Dates Funding available
1 8/23

8/25 at 6 pm & 9/1 at 6:30 pm

9/13
2 9/3 9/8 at 6 pm & 9/15 at 6:30 pm 9/27
3 9/17 9/22 at 6 pm & 9/29 at 6:30 pm 10/11
4 10/1 10/6 at 6 pm & 10/13 at 6:30 pm 10/25
5 10/15 10/20 at 6 pm & 10/27 at 6:30 pm 11/8
6 10/29 11/3 at 6 pm & 11/10 at 6:30 pm 11/22
7 11/15 11/17 at 6 pm & 12/1 at 6:30 pm 12/13
 
8 1/17 1/17 at 6 pm & 1/26 at 6:30 pm 2/7
9 1/28 2/2 at 6 pm & 2/9 at 6:30 pm 2/21
10 2/11 2/16 at 6 pm & 2/23 at 6:30 pm 3/7
11 2/25 3/2 at 6 pm & 3/9 at 6:30 pm 3/21
12 3/18 3/23 at 6 pm & 3/30 at 6:30 pm 4/4

 

  • Step 3: After Funding is allocated, you may begin making purchases via the student senate office 10 days after approval. Please reach out to Sabine via email sbjones@ku.edu to set up a meeting.  

My Student Group has been Allocated funds already


For student organizations who have already been allocated funds, whether through the line-item process or during the school year, a purchase order form must be submitted before any funds can be used. This includes all expenditures, including office supplies, honoraria, equipment, advertising, etc. 

Student Senate Funding Rules.docx

Forms for purchases:

  • W9.pdf: For Honorariums/Vendors
  • All requests should be submitted on this form: PO General 2022.doc
  • $100 of General Funding uses: 
    • Office Supplies from Staples.com
    • For a purchase request at Jayhawk Ink, use this form
    • Food from KU Dining must send an invoice prior to ordering
    • Banners from Buildasign.com

You may begin making purchases via the student senate office 10 days after approval. Please reach out to Sabine via email sbjones@ku.edu to set up a meeting

Please include the Student Senate logo in any printed materials funded by Student Senate

If your requested funding follows all of these guidelines, you can proceed with the first steps of the funding request.

Contact our Chief of Staff, at senatecos@ku.edu for assistance with writing legislation for a funding request.

Contact our Treasurer senatetreas@ku.edu or our Associate Treasurer senateassoctreas@ku.edu with questions about the funding process and regulations.


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